Privacy Policy
The Planet Watch Foundation ("we", "us", "our") is an environmental NGO registered in Cuddalore, Tamil Nadu. We are committed to protecting the privacy of everyone who visits our website or engages with our work. This policy explains what data we collect, how we use it, and the choices available to you.
This policy applies to the website at [your website URL] and is governed by applicable Indian data protection law, including the provisions of the Information Technology Act, 2000 and the Digital Personal Data Protection Act, 2023.
1. Information We Collect
Contact form submissions. When you write to us through our contact form, we collect your name, email address, and the content of your message. We use this solely to respond to your enquiry and do not add you to any mailing list without your explicit consent.
Donations and payments. When you make a donation, your payment is processed through a third-party payment gateway (such as Razorpay or a similar service). We do not store your card details or banking credentials on our servers. We retain a record of the donation amount, date, and your name/email for our financial records and tax receipt purposes, as required by law.
Newsletter and mailing list. If you subscribe to our newsletter or campaign updates, we collect your name and email address. You may unsubscribe at any time by clicking the unsubscribe link in any email we send, or by writing to us directly. We will not share your contact details with third parties for marketing purposes.
Cookies and analytics. Our website uses cookies to understand how visitors use our site so we can improve it. We use a privacy-respecting analytics tool (such as Google Analytics with IP anonymisation enabled, or a self-hosted alternative) that collects aggregate, anonymised data such as page views, time on site, and general geographic region. We do not use cookies for advertising or to track you across other websites. You may disable cookies in your browser settings at any time.
2. How We Use Your Information
We use the information we collect to respond to your messages, process donations, send newsletters you have opted into, and improve the experience of using our website. We do not sell, rent, or share your personal data with any third party except where required by law or where we have your consent.
3. Data Retention
We retain contact form data for up to 12 months after your last communication with us. Donation records are retained for 7 years as required for financial and tax compliance. Newsletter subscriber data is retained until you unsubscribe. Analytics data is retained in aggregate, anonymised form.
4. Your Rights
You have the right to request access to the personal data we hold about you, to ask us to correct inaccurate data, and to request deletion of your data where we have no legal obligation to retain it. To exercise any of these rights, please contact us at the address below. We will respond within 30 days.
5. Third-Party Links
Our website may contain links to external websites, government portals, and media reports. We are not responsible for the privacy practices of those sites and encourage you to read their privacy policies independently.
6. Security
We take reasonable technical and organisational measures to protect the personal data we hold. Our website uses HTTPS encryption for all data transmitted between your browser and our server. In the event of a data breach that affects your rights, we will notify you as required by law.
7. Contact and Grievance Redressal
If you have any questions about this policy, or wish to raise a privacy concern, please contact us at:
The Planet Watch Foundation
Cuddalore, Tamil Nadu
Email: planetwatch.ngo@gmail.com
8. Changes to This Policy
We may update this policy from time to time. When we do, we will revise the date below. We encourage you to review this page periodically.
Last updated: March 2026 | The Planet Watch Foundation, Cuddalore, Tamil Nadu.